How to share files securely with your Virtual Assistant, using Google Drive.
In today's fast-paced digital world, virtual assistants have become a necessity for many professionals and businesses. Investing in a VA can significantly streamline your workflow increasing productivity however, entrusting sensitive information to someone working remotely can raise valid concerns about security and confidentiality.
LEGAL REQUIREMENTS
When investing in a good Virtual Assistant, you should prior discuss how sensitive information will be shared and expectations on it’s handling protection. We always recommend VA due diligence, requesting a copy of their Information Commissioner’s Office Registration (ICO) Certificate. This is a legal requirement when handling sensitive data and ensures your VA is aware of the importance of maintaining confidentiality at all times. Again, a good Virtual Assistant will also have the necessary insurances in place.
Here we’re going to explore how to use Google Drive to share files safely with your virtual assistant..
EASY TO SHARE
You can share files with your Virtual Assistant, specific individuals or groups in just a few clicks. It’s so simple to collaborate with a VA, you’ll wonder why you didn’t do it sooner.
ENCRYPTION
With encryption both in transit and at rest, Google Drive offers a secure way to share files. You can also set access permissions to control who can view or edit each document.
SINGLE FILE SHARING
Go to Google Drive > Click on the file > Click share > Enter the email address of the person you want to share with.
MULTIPLE FILE SHARING
Go to Google Drive > Hold down the shift key and select 2 or more files > Right Click > Click Share
FOLDER SHARING
Go to Google Drive > Select the folder you want to share > Right Click > Click Share
PERMISSIONS
Choose if you want individuals to a) View Only b) Comment C) Edit.
ACCESS
Choose who has access to your file a) Public b) Anyone with a link C) Your Organisation D) Restricted access. You can grant access only to the specific files or folders your Virtual Assistant need to perform their tasks. Avoid granting unnecessary permissions to minimize the risk of unauthorized access.